Writing Prompts

Make Writing A Habit

Business Invoice Sample

An invoice is prepared whenever you need to bill a customer for goods or services that they have purchased from you.

You can buy generic pre-printed invoice books at the stationery store, or you can design your own and have them custom printed at your local print shop with your own corporate information included in the letterhead.

The sample invoice below was set up in the MS-Word word processing program and contains all of the key information elements that should be included on a standard business invoice.

I have frequently sent this type of business invoice, both in printed form via standard business mail, or as an attachment to an e-mail. Both forms worked very well for me.

Business Invoice – Sample Format

Business Invoice Sample Template

Business Introduction Letters – Sample Letters

As explained in detail elsewhere on this website, business introduction letters, or letters of introduction, can be grouped into three overall categories: 1.) personal introduction letters, 2.) other person/entity introduction letters, and 3.) sales and marketing introduction letters.

Also, it is important that you don’t confuse introduction letters, as some people do, with other types of letters such as: reference letters, cover letters, or application letters.

Following are links to twenty (20) real-life business introduction letters:

1. Personal Introduction Letter Samples

Self Introduction
www.writinghelp-central.com/introduction-letter.html

Introduce Your Small Business
www.writinghelp-central.com/introduction-small-business.html

Introducion To New Customer
www.writinghelp-central.com/introduction-welcome-customer.html

Introduction To New Employee
www.writinghelp-central.com/introduction-welcome-employee.html

Re-Introduction To Former Customer
www.writinghelp-central.com/introduction-former-customer.html


2. Other Person/Entity Introduction Letter Samples

Introduce New Manager
www.writinghelp-central.com/introduction-new-manager.html

Introduce Business Associate
www.writinghelp-central.com/introduction-business-associate.html

Introduce Previous Customer
www.writinghelp-central.com/introduction-recommend-customer.html

Introduce Former Employee
www.writinghelp-central.com/introduction-former-employee.html

Introduce Colleague
www.writinghelp-central.com/introduction-professional-contact.html


3. Sales and Marketing Introduction Letter Samples

Introduce New Product – Buyers
www.writinghelp-central.com/introduction-product-buyers.html

Introduce New Product – Targeted
www.writinghelp-central.com/introduction-product-targeted.html

Introduce New Product – Sponsorship
www.writinghelp-central.com/introduction-product-sponsors.html

Introduce New Product Line – Trade Show
www.writinghelp-central.com/introduction-product-line.html

Introduce New Product – Customer Mailer
www.writinghelp-central.com/introduction-product-mailer.html

Introduce New Service – Targeted Letter
www.writinghelp-central.com/introduction-service-offer.html

Introduce New Service – Announce To Customers
www.writinghelp-central.com/introduction-service-announce.html

Introduce Event Opportunity – Potential Exhibitors
www.writinghelp-central.com/introduction-event-promote.html

Introduce New Program – Customer List
www.writinghelp-central.com/introduction-program-promote.html

Introduce New Location – Existing Customers
www.writinghelp-central.com/introduction-location-announce.html

For instant access to a business letter writing style guide with more than 125 real-life templates that you can download straight into your word processor and copy, cut, paste, and use as you like, you should check out:
Instant Business Letter Kit

Business Introduction Letter

Business introduction letters are the most common type of introduction letters. Typically, they are used to introduce a product or service to a prospective new customer. The real-life sample introduction letter below is actually a follow-up letter combined with an introduction letter. In this letter, the author uses an initial contact at a meeting to further introduce his company and services to a potential client. This is one example of the literally hundreds of business situations in which a business introduction letter is the appropriate next step.
(print Business Introduction Letter on corporate letterhead paper)
February 20, 20xx

Ms. Margaret Campion
Director, Corporate Services
Riviera Industries Inc.
245 Dearborn Park Road
Chicago, Il 60610


Dear Ms. Campion:

It was a pleasure meeting you briefly at last week’s Board of Trade event. It’s amazing how small the world does seem sometimes, considering that we both earned our undergraduate degrees at U. of Kansas, even overlapping for one year! I suppose we were destined to eventually meet face-to-face.

I was fascinated by your synopsis of the history of Riviera Industries over the past, almost half-century. Clearly, your company has a rich corporate heritage and tradition. At the same time, the company has been blessed with a continuum of leaders of foresight and imagination who had the courage to change course at key points along the way so that the company could remain competitive and continue to lead its industry.

As I was mentioning to you, Final Edition Publications is a specialty publisher that focuses on corporate publications including annual reports, corporate profiles and corporate histories. We have been in business for over 15 years and during that time have grown from a two-person start-up, to a serious corporate publisher with over 100 employees. We have been contracted by over a dozen Fortune 500 companies to produce both annual and special occasion publications on their behalf.

After our chat at last week’s meeting, it occurred to me that with Riviera approaching its 50th anniversary, it would be the perfect occasion to produce a Corporate History to celebrate your company’s first half-century. It so happens, that these are exactly the types of corporate publications that we specialize in here at Final Edition. In fact, we have produced corporate histories for dozens of companies.

With Riviera’s 50th just around the corner, I’m sure that you have been thinking about ways to make that anniversary a special one. Accordingly, I would very much like to meet with you and show you some of the corporate work we have done, and brief you further on our services. I have a strong feeling that what we offer at Final Edition might be just the kind of thing you’ve been looking for to celebrate Riviera’s 50th.

Please feel free to call me at 745-2398 so that we can discuss this further. If I don’t hear from you by the end of next week I will follow up with you and see if we can set up a meeting at your convenience.

Yours truly,


Raymond Gaudet
Manager, Corporate Programs
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