The complaint letter below was sent from a condo maintenance company on behalf of the board of directors of a condominium association. The purpose of this particular letter was to advise the elevator maintenance contractor that the service being received under the existing maintenance contract was unacceptable. The letter makes it clear that if service doesn’t improve immediately, the contract will be cancelled in accordance with the cancellation clause in the maintenance contract.
Business Letters – Top 10 Sample Letter Templates
As pointed out elsewhere on this website, by studying the search preferences of the more than 10 million unique visitors to this site over the years, I was able to determine what people are REALLY looking for when it comes to letter writing help and info.
As a result of that, I have been able to conclude that there are two major, and mutually exclusive, types of letters: business letters and personal letters. (Each of these categories can be further sub-divided into two additional sub-groups, which I won’t go into here).
In fact, this website contains more than 30 fully formatted real-life sample business letter templates covering numerous types of business-to-business and business-to-customer situations.
Below are links to the Top Ten most requested of those business letter sample templates:
- Introduction Letter
Business introduction letter – introducing yourself and/or a service. - Invitation Letter
Invitation letter – invite conference speaker. - Thankyou Letter
Business thank you letter – to another company for assistance. - Apology Letter
Apology letter – customer service error. - Congratulations Letter
Congratulations letter – to a former employee. - Letter of Interest
Letter of interest – to participate in a project. - Appreciation Letterr
Appreciation letter – thanking a conference speaker. - Letter of Condolence
Letter of condolence – death of customer and friend. - Business Memorandum
Business memorandum – internal memorandum to employee. - Letter of Commendation
Letter of commendation – commend an employee.
For instant access to a business letter writing style guide with more than 125 fully-formatted real-life business letter templates that you can download straight into your word processor and copy, cut, paste, and use as you like, you should check out:
Instant Business Letter Kit
Business Letter Format
It goes without saying that if one wants to gain/maintain credibility in business, they must format their business letters professionally. Any old format will not do.
When I did my research into business letter formats for my Instant Business Letter Kit I discovered at least a dozen different recommended letter styles. Of course some of those were very similar, but there were sufficient dissimilarities to make them appear somewhat different.
I also learned during my research that some texts and websites called what appeared to be the same letter format, different names. Extremely confusing, to say the least. So, for my letter series of writing kits I have reduced those dozen formats down to a list five, as follows:
Business letter formats include: basic-block style, semi-block style, full-block format, square-block style, and simplified letter format.
Although my Instant Business Letter Kit includes fully-formatted examples of all five (5) of those letter formats, I am only going to present one here – the Full-Block style or format.
Here is the full-block style letter format as presented in my writing kit:
Full-Block Business Letter Format
The above business letter format sample was copied directly from my business writing style guide Instant Business Letter Kit. That Kit contains almost 200 pages of business letter writing tips, techniques and information, including more than 100 real-life fully-formatted business letter templates that you can instantly download into your word processing program and work with as you please.
http://instantbusinessletterkit.com
In addition to the above format for “business letters”, you may also be interested in some of the other typical letter formats, depicted elsewhere on this site, that are often used for other business and personal situations:
Other Letter Formats