The purpose of travel expense reports is to document actual expenses incurred by the traveler and to ensure that those expenditures were in compliance with the organization’s travel policies. Travel expense reports — to varying levels of detail — are required by most organizations, whether they are in the private sector or the public sector.
Travel expense reports are important accountability documents in most organizations. Although they should not be too onerous to complete, they must record enough details about the business travel to allow third-party verification. When completed, they normally require scrutiny and approval by a number of parties in the hierarchy of an organization.
Anyone who follows current affairs and/or politics knows that it is often the failure of the employees of organizations to properly account for their expenses while traveling on business that results in scandals and negative publicity.
The travel expense report form below was set up in MS-Word and was created for a real-life organization in the non-profit sector. It contains the key elements that would normally be included when designing a travel expense report for most organizations.
Travel Expense Report – Sample