A trip report is normally prepared by a business traveller immediately after a business trip. Its primary purpose is to document contacts made and lessons learned, and to summarize overall observations and conclusions; all in a format that can be shared with others in the organization.
A trip report can be a useful document for many people in an organization. For example, even when only one, two, or three people might have been able to take a particular trip, a well prepared trip report can benefit many others in the organization.
The ideal trip report will be a one to three page document written in point-form style. To make it easy to follow, it should be sub-divided into three or four sub-sections such as: Introduction, Main Issues, Key Contacts, and Observations and/or Conclusions. In the Key Contacts section, be sure to provide contact details on each contact made including, full name, title, phone number, e-maill address, etc.
The trip report below was set up in MS-Word and was created based on an actual business trip taken for an agency in the non-profit sector. It contains the key elements that would normally be covered when drafting a typical trip report for most situations.
Trip Report – Sample